General Data Protection Policy
This policy applies to the following business:
Galenisys Pharmaceutical Consultants SARL 11, Rue Notre Dame de Nazareth, 75003 Paris, France. This policy explains how we use any personal information we collect about you when you use this website and our wider services.
Galenisys takes most seriously the confidentiality of data relating to clients, potential clients, and 3rd parties; and always endeavours to be fully compliant with relevant national & international regulations in this matter and comply with the General Data Protection Regulation 2016/679.
Galenisys takes active measures to ensure the data it holds is held in a secure manner; that obsolete data is deleted, and only data necessary to enable it to carry out its’ current business activities is held by the Galenisys Management Team.
Glossary of Terms, and Generalities
What is personal data?
Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):
- Names and contact information i.e. emails and telephone numbers
- Employment history
- Employee numbers
- Credit History
- Personal tax
- Payroll and accounting data
What is sensitive personal data?
Sensitive personal data refers to the above but includes genetic data and biometric data. For example:
- Medical conditions
- Religious or philosophical beliefs and political opinions
- Racial or ethnic origin
- Biometric data (e.g. photo in an electronic passport)
What is a Data Controller?
For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.
- The data controller is Galenisys Pharmaceutical Consultants SARL 11, Rue Notre Dame de Nazareth, 75003 Paris.
What is a Data Processor?
A “data processor” is a person or organisation which processes personal data for the controller.
What is Data Processing?
Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.
What do we mean by Business to Business?
PLC, LTD, LLP incorporated partnerships, trusts and foundations, local authorities and government institutions.
What do we mean by Business to Consumer?
Private clients, sole traders, unincorporated partnerships, trusts and foundations.
What information do we collect about you and how?
Galenisys Pharmaceutical Consultants SARL, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR).
You agree that we are entitled to obtain, use and process the information you provide to us
to enable us to provide quotations and process orders and for other related purposes
- Updating and enhancing client records
- Analysis for management purposes
- Statutory returns
- Legal and regulatory compliance
We collect information about you when you fill in any of the forms on our website i.e. sending an enquiry. Website usage information is collected using cookies.
Cookies are text files put on your computer to collect standard internet log information and visitor behaviour information. This information is then used to track visitor use of the website and to create statistical reports on website activity. For more information visit www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. Please note in a few cases some of our website features may not function because of this.
Analytics – e.g. how visitors use our website
We use Google Analytics to store information about how visitors use our website so that we may make improvements and give visitors a better user experience.
Google – http://www.google.com/intl/en/policies/privacy/
An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet Galenisys Pharmaceutical Consultants SARL do not have access to any personal identifiable information and we would never seek this information. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from particular regions.
Internet Based Advertising
We use Linkedin, Facebook and Twitter advertising services and as such there are tracking codes installed on our website so that we can manage the effectiveness of these campaigns. We do not store any personal data within this type of tracking.
How will we use the information about you and why?
At Galenisys Pharmaceutical Consultants SARL we take your privacy seriously and will only use your personal information to provide the Services you have requested from us, as we have identified above. We will only use this information subject to your instructions, data protection law and our duty of confidentiality.
For Business to Business Clients and Contacts our lawful reason for processing your personal information will be “legitimate interests”. Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests.
For Business to Consumer Clients and Contacts our lawful reason for processing your personal information will be “A contract with the individual” e.g. to supply goods and services you have requested, or to fulfil obligations under an employment contract. This also includes steps taken at your request before entering into a contract. Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing the Services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services and we have contracts in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
We collect information on our website to process your enquiry. We will not share your information for marketing purposes.
Transferring your information outside of Europe
If information is transferred outside of Europe Galenisys Pharmaceutical Consultants SARL complies with regulations in accordance with the law.
Security precautions in place about data collected
When you give us personal information, we take steps to make sure that it’s treated securely. We do not carry out financial transactions on our website or handle sensitive information (such as credit or debit card details).
Whereas emails can never be guaranteed to be 100% secure, Galenisys Pharmaceutical Consultants SARL emails are encrypted in transit by Microsoft Exchange.
We cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems as detailed below.
We would like to send you information about our products/services which may be of interest to you. If you have consented to receive marketing, you may opt out at any point as set out below.
You have a right at any time to stop us from contacting you for marketing purposes. To opt out please email Galenisys Pharmaceutical Consultants SARL via the website Contact Page
How long will we hold your data for?
- We will hold your data for a period of 6 years with review every 3 years. You will have the opportunity to opt out or update or delete data at any point should you need to do so and details are set out in this policy as to how to do that.
- Contracted Services: We will hold your data for 7 years in line with our regulatory requirements.
Access to your information, correction, portability and deletion
What is a Subject Access Request?
- This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address: Galenisys Pharmaceutical Consultants SARL 11, Rue Notre Dame de Nazareth, 75003 Paris, France. We will respond to your request within one month of receipt of the request.
We want to make sure your information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate via the website Contact Page.
Objections to processing of personal data
It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.
It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:
(a) The processing is based on consent or on a contract, and
(b) The processing is carried out by automated means.
Your Right to be Forgotten
Should you wish for us to completely delete all information that we hold about you:
- In Writing to: Galenisys Pharmaceutical Consultants SARL 11, Rue Notre Dame de Nazareth, 75003 Paris, France or via the website Contact Page
- Other websites
If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then tell you of the progress and outcome of your complaint. The supervisory authority in France is the Commission Nationale de l’informatique et des Libertes
Tel : +33 (0)188.8.131.52.22
Commission Nationale de l’Informatique et des Libertés
3 Place de Fontenoy
75334 PARIS CEDEX 07
POLICY V4 draft 3 10.12.20